Financial Information
Audit
- Finance, Audit Report and Notice, Year end 2018 03 31 (PDF, 2.1 Mb)
The Audit Report for Shearsby Parish Council and copy of the Notice for Public Examination, for year ending 31st March 2018.
- Finance, Notice of Conclusion of Audit, 2016/2017 (PDF, 2.1 Mb)
Notice of the conclusion of the External Audit by Grant Thornton for the year ending 31st March 2017.
- Finance, Audit Declaration for year end 2017 03 31 (PDF, 716 Kb)
Declaration of status of Published Accounts for the year ended 31st March 2017.
The public can view the accounts between Monday 3rd July to Friday 18th August 2017.
Please contact Cllr Martin Reynolds, 10 Welford Road, Shearsby. 0116 247 8717. chairman@shearsbyparishcouncil.gov.uk
- Finance, Annual Return, Year end 2016 03 31, (Awaiting External Audit) (PDF, 1.5 Mb)
The Annual Return for the financial year ending 31st March 2016.
Section 1 - Annual Governance Statement
Section 2 - Accounting Statements
Section 3 - External Auditor Report (Awaiting)
Section 4 - Annual Internal Auditor Report
- Finance, Annual Return, Year end 2016 03 31, External Auditor Report (PDF, 1.4 Mb)
The external auditor report from Grant Thornton approving the accounts for 2015 / 2016 to 31st March 2016
- Finance, Annual Return, Year end 2015 03 31 (PDF, 1.4 Mb)
The Annual return for the financial year ended 31st March 2015.
Section 1 - Accounting statements
Section 2 - Annual Governance Statement
Section 3 - External Auditor Certificate and Report
Section 5 - Annual Internal Audit Report
- Finance, Annual Accounts 2014 / 2015 (PDF, 780 Kb)
SPC Annual Accounts for 2014 / 2015
End of Year Balance Sheet, Bank Statement and Variances
- Finance, Balance Sheet for year ending 2018 03 31 (PDF, 380 Kb)
The Balance Sheet, including Receipts and Payments, for Shearsby Parish Council, year ending 31st March 2018.
- Finance, Bank Statement, 2018 03 31 (PDF, 239 Kb)
End of Year Bank Statement for 2017 / 2018
Variances from Bank Statement and Annual Returns for 2017/18 - Awaiting Audit
- Finance, Bank Statement, 2017 03 31 (PDF, 339 Kb)
End of Year Bank Statement for 2016 / 2017
Variances from Bank Statement and Annual Returns for 2016/17 - NONE
- Finance, Bank Statement, 2016 03 31 (PDF, 294 Kb)
Bank statement for the end of the financial year 2015/16
Variances from Bank Statement and Annual Returns for 2015/16 - NONE
- Finance, Bank Statement, 2015 03 31 (PDF, 335 Kb)
Bank statement for the end of the financial year 2014/15
Variances from Bank Statement and Annual Returns for 2014/15 - NONE
Budget
- Finance, Budget sheet, 2017 2018 (PDF, 379 Kb)
The Budget sheet in preparation for the 2017/2018 precept setting.
The most notable difference is an allowance to replace the street lighting (a 3 year plan).
The Budget Work-up Sheets for 2016/2017.
- Finance, Budget Guidance Sheet for 2016 2017 (PDF, 188 Kb)
A Budget guidance sheet taken into the meeting to decide the budget for 2016/2017.
- Finance, Budget work-up sheet for 2016 2017 (Excel Spreadsheet, 31 Kb)
A spreadsheet that helped with decisions for budgeting for 2016/17
- Finance, Precept Event, Budgeting considerations (PDF, 112 Kb)
Precept event 12/11/2015.
Budgeting considerations.
Precept
- Finance, Precept Calculation 2017 2018 (PDF, 579 Kb)
Pages explaining the Precept Calculation for 2017 / 2018
- Finance, Precept Calculation 2016 2017 (PDF, 99 Kb)
The precept calculation for 2016 / 2017 for Shearsby.
- Finance, Precept, Last 5 years (Excel Spreadsheet, 63 Kb)
Spreadsheet showing the precepts of the district for the last 5 years.
- Finance, Precept Event, Council Tax calculator (PDF, 9 Kb)
Example of Council Tax calculation for Precept Event on 12/11/2015
- Finance, Precept Event, Presentation (PDF, 960 Kb)
Precept event 12/11/2015.
Presentation slides
Auditor News
Auditor Newsletters and Ruling Updates
- Finance, Limited Assurance Newsletter (PDF, 480 Kb)
Grant Thornton, Limited Assurance Newsletter 2015
Grants
Transparency Fund Grant
SPC recieved a Grant from the Transparency Fund to pay towards office equipment and website services.
On 12th March 2018 SPC recieved a grant of £590 by BACS transfer via LRALC.
This money was spent as follows:- Photocopier repair £96
- Web editing £344
£150 is allocated for website training with 2Commune in October 2018.
- Finance, Grant, Transparency Fund Application, 2018 (PDF, 1 Mb)
Application form for a Grant from the Transparency Fund, 2018.
Table Tennis Grant
- Finance, Grant, Table Tennis (PDF, 37 Kb)
We received a grant from HDC Staying Healthy team to assist with the set up and running of a Table Tennis club. This is the receipt for the money transfer.
New Council Grant
- Finance, Grant, New Council 2014 / 2015 (PDF, 222 Kb)
The National Association of Local Councils (NALC) awarded Shearsby PC a grant of £24,500 upon becoming a Council so as to help set up its running and purchase any important items it deemed appropriate.
Here is a summary sheet of spending of the New Council Award Grant, 2014 / 2015.
We overspent by £380 and this was absorbed from our normal account.
We thank NALC for the grant and also the Leicestershire and Rutland Association of Local Councils (LRALC) for their help with managing the project.
Pilates Grant
Pilates Grant. A grant of £650 was applied for by Shearsby Parish Council in 2014 from Harborough District Council and was duly awarded. The grant was used to start off the Pilates classes in the village hall which were successfully taken up and enjoyed by villagers.
- Finance, Grant, Pilates Classes (PDF, 228 Kb)
Report sheet for the Pilates Classes Grant
Footpaths Grant
Footpaths Grant. A grant of £820 was awarded from Harborough District Council's New Homes Bonus 2014/15. This was nearly all spent on the new footpath gates around the village and the remainder has been spent on footpath information leaflets for villagers, walking clubs and for general distribution from the village hall or The Chandlers.
- Finance, New Homes Bonus, 2015 04 24 (PDF, 221 Kb)
New Homes Bonus for £820 received from HDC.
Groundwork NDP Grant
- Finance, Grant, Groundwork NDP (PDF, 133 Kb)
Resolution of the Grant from Groundwork to employ Your Locale to assist with the Neighbourhood Development Plan - £6500.
A second Grant from Groundwork of £2500 has been found to take the project further to completion.
Tea Break Grant
A LCC Shire Grant has been obtained to fund the Tea Break event in the village hall. They have kindly donated £330 to help with the hire of the hall and supply tea, coffee etc.
- Finance, Grant, Shire, Tea Break, Approval letter (PDF, 119 Kb)
A letter of approval offering us £330 to use on the monthly Tea Break project in the village hall.
- Finance, Grant, Shire, Tea Break, Payment form (MS Word, 40 Kb)
A payment details form for use with the monthly Tea Break project in the village hall.
- Finance, Grant, Shire, Tea Break, Conditions and Reporting (MS Word, 1.9 Mb)
Conditions and final reporting form for use with the monthly Tea Break project in the village hall.
- Finance, Grant, Shire, Tea Break, End of Project form (MS Word, 112 Kb)
End of Project reporting form to use on the monthly Tea Break project in the village hall.
Dance Exercise Grant
A grant of £650 was applied for by Shearsby Parish Council in 2015 from Harborough District Council and was duly awarded. The grant was used to start off the Dance Exercise classes in the village hall which were successfully taken up and enjoyed by villagers.
- Finance, Grant, Staying Healthy, Activity Registration form (PDF, 625 Kb)
Activity Registration Form used for Dance Exercise Classes
- Finance, Grant, Staying Healthy, Dance Exercise evaluation form (PDF, 613 Kb)
Evaluation Form used for Dance Exercise Classes
Contracts Awarded
Your Locale
Your Locale were contracted to assist with the Neighbourhood Development Plan. They were funded by a grant form Groundwork
- Finance, NDP, Your Locale Quotation, 2015 Sept (PDF, 227 Kb)
A fee proposal dated September 2015 detailing work to be done and expense incurred by Your Locale in assisting with the completion of the Neighbourhood Development Plan.
Grasscutting Contract
A contract to cut the grass on the village green and various other tracts of grass has been agreed with Mr James Peake of Shearsby. This was done by exchange of letters and will run from August 2017 to March 2018.
The contract was formalised in the minutes of the Council meeting on 31st July 2017.
Continuation of the contract was made verbally to cover to the end of 2018. This will be formalised in writing and ratified at the December 2018 Council meeting.
- Mowing, Aralax, Certificate of Motor Insurance, 2018 09 30 to 2019 09 29 (PDF, 2.6 Mb)
Certificate of Motor Insurance for Aralax, Grass cutting, covering 30th September 2018 to 29th September 2019.
- Mowing, Aralax, Certificate of Employers Liability Insurance, 2018 09 30 to 2019 09 29 (PDF, 203 Kb)
Certificate of Employers Liability Insurance for Aralax, Grass cutting, covering 30th September 2018 to 29th September 2019.
- Minutes, Council, 2017 07 31 (PDF, 342 Kb)
Minutes of the council meeting held on 31st July 2017 at 11.00am in the village hall.
A 3 year contract to cut the grass on the village green and various other tracts of grass has been agreed with Mr Richard Seymour of Lutterworth. This was done by exchange of letters and will run from April 2015 to March 2018.
The contract was formalised in the minutes of the Council meeting on 12th March 2015.
NB: Due to illness Mr Seymour became unable to perform his duties in 2017. Another contractor was sought with his blessing.
- Minutes, Council, 2015 03 12 (PDF, 424 Kb)
Refer to item 12
- Finance, Contract, Grown and Mown, 2016 Apr (PDF, 242 Kb)
Grown and Mown Insurance confirmation letter, April 2016.
- Finance, Contract, Grown and Mown, 2015 Oct (PDF, 262 Kb)
Grown and Mown (change of name from Mow How) quotation for mowing the green, October 2015.
- Finance, Contract, Mow How, 2013 Nov (PDF, 289 Kb)
Mow How quotation for mowing the green, November 2013.
2Commune Website Contract
- Finance, 2Commune contract 2016 / 2018 (PDF, 767 Kb)
We have renewed the website contract with 2commune Limited for a further year. This contract commenced on June 7th 2016 under which 2commune supply our website hosting, support and annual license. Our domain name shearsbyparishcouncil.gov.uk has been renewed for two years (expiring June 4th 2018).
Public Land and Building Assets
Village Hall and Village Green
The Council owns both the village hall and green. For more information about ownership refer to the Clerk.
- Land Registry of Village Hall and Village Green (PDF, 225 Kb)
Letter from Hedley's Solicitors confirming the Land Registry of the village hall and the village green. August 2014.
Street Furniture
An inventory of street furniture belonging to Shearsby PC follows:
1 village welcome sign and 2 planters
6 street lamps
5 benches
1 playground equipment
3 grit bins
2 grit spreaders
25 bags of grit
Footpath gates
8x Heras fencing, feet and clips. (stored by S. Burton)