Financial Information
Audit
- Finance, Audit, Year End 2018 03 31 (PDF, 2.1 Mb)
The Audit Report for Shearsby Parish Council and copy of the Notice for Public Examination, for year ending 31st March 2018.
- Finance, Audit, Year End 2017 03 31, Conclusion (PDF, 2.1 Mb)
Notice of the conclusion of the External Audit by Grant Thornton for the year ending 31st March 2017.
- Finance, Audit, Year End 2017 03 31, Declaration (PDF, 716 Kb)
Declaration of status of Published Accounts for the year ended 31st March 2017.
The public can view the accounts between Monday 3rd July to Friday 18th August 2017.
Please contact Cllr Martin Reynolds, 10 Welford Road, Shearsby. 0116 247 8717. chairman@shearsbyparishcouncil.gov.uk
- Finance, Audit, Year End 2016 03 31 (PDF, 1.5 Mb)
The Annual Return for the financial year ending 31st March 2016.
Section 1 - Annual Governance Statement
Section 2 - Accounting Statements
Section 3 - External Auditor Report (Awaiting)
Section 4 - Annual Internal Auditor Report
- Finance, Audit, Year End 2016 03 31, External Auditor Report (PDF, 1.4 Mb)
The external auditor report from Grant Thornton approving the accounts for 2015 / 2016 to 31st March 2016
- Finance, Audit, Year End 2015 03 31 (PDF, 1.4 Mb)
The Annual return for the financial year ended 31st March 2015.
Section 1 - Accounting statements
Section 2 - Annual Governance Statement
Section 3 - External Auditor Certificate and Report
Section 5 - Annual Internal Audit Report
- Finance, Balance Sheet, Year End 2015 03 31 (PDF, 780 Kb)
SPC Annual Accounts for 2014 / 2015
End of Year Balance Sheet, Bank Statement and Variances
- Finance, Balance Sheet, Year End 2018 03 31 (PDF, 380 Kb)
The Balance Sheet, including Receipts and Payments, for Shearsby Parish Council, year ending 31st March 2018.
- Finance, Bank Statement, Year End 2018 03 31 (PDF, 239 Kb)
End of Year Bank Statement for 2017 / 2018
Variances from Bank Statement and Annual Returns for 2017/18 - Awaiting Audit
- Finance, Bank Statement, Year End 2017 03 31 (PDF, 339 Kb)
End of Year Bank Statement for 2016 / 2017
Variances from Bank Statement and Annual Returns for 2016/17 - NONE
- Finance, Bank Statement, Year End 2016 03 31 (PDF, 294 Kb)
Bank statement for the end of the financial year 2015/16
Variances from Bank Statement and Annual Returns for 2015/16 - NONE
- Finance, Bank Statement, Year End 2015 03 31 (PDF, 335 Kb)
Bank statement for the end of the financial year 2014/15
Variances from Bank Statement and Annual Returns for 2014/15 - NONE
Budget
The Budget sheet in preparation for the 2019/2020 precept setting.
- Finance, Budget Sheet, 2019 2020 (PDF, 115 Kb)
The Budget sheet in preparation for the 2019/2020 precept setting.
The Budget sheet in preparation for the 2017/2018 precept setting.
- Finance, Budget Sheet, 2017 2018 (PDF, 379 Kb)
The Budget sheet in preparation for the 2017/2018 precept setting.
The Budget sheet in preparation for the 2016/2017 precept setting.
- Finance, Budget Sheet, 2016 2017, Guidance (PDF, 188 Kb)
A Budget guidance sheet taken into the meeting to decide the budget for 2016/2017.
- Finance, Budget Sheet, 2016 2017 (Excel Spreadsheet, 31 Kb)
The Budget sheet in preparation for the 2016/2017 precept setting.
- Finance, Precept, Budget, Template (PDF, 112 Kb)
Precept event 12/11/2015.
Budgeting considerations.
Precept
- Finance, Precept Calculation, 2019 2020 (PDF, 15 Kb)
The Precept Calculation for 2019 / 2020
- Finance, Precept Calculation, 2017 2018 (PDF, 579 Kb)
The Precept Calculation for 2017 / 2018
- Finance, Precept Calculation, 2016 2017 (PDF, 99 Kb)
The precept calculation for 2016 / 2017
- Finance, Precept, District History 2013 2016 (Excel Spreadsheet, 63 Kb)
Spreadsheet showing the precepts of the district for 2013 - 2017.
- Finance, Precept, Council Tax Calculator, 2014 2015 (PDF, 9 Kb)
Example of Council Tax calculation for Precept Event on 12/11/2015
- Finance, Precept, HDC Information and Support, Presentation (PDF, 960 Kb)
Precept event 12/11/2015.
Presentation slides
Grants
Transparency Fund Grant
SPC recieved a Grant from the Transparency Fund to pay towards office equipment and website services.
On 12th March 2018 SPC recieved a grant of £590 by BACS transfer via LRALC.
This money was spent as follows:- Photocopier repair £96
- Web editing £344
£150 is allocated for website training with 2Commune in October 2018.
- Finance, Grant, NALC, Transparency Fund, 2018 Application (PDF, 1 Mb)
Application form for a Grant from the Transparency Fund, 2018.
Table Tennis Grant
- Finance, Grant, HDC Staying Healthy, Table Tennis (PDF, 37 Kb)
We received a grant from HDC Staying Healthy team to assist with the set up and running of a Table Tennis club. This is the receipt for the money transfer.
New Council Grant
- Finance, Grant, New Council Award, 2014 / 2015 (PDF, 222 Kb)
The National Association of Local Councils (NALC) awarded Shearsby PC a grant of £24,500 upon becoming a Council so as to help set up its running and purchase any important items it deemed appropriate.
Here is a summary sheet of spending of the New Council Award Grant, 2014 / 2015.
We overspent by £380 and this was absorbed from our normal account.
We thank NALC for the grant and also the Leicestershire and Rutland Association of Local Councils (LRALC) for their help with managing the project.
Pilates Grant
Pilates Grant. A grant of £650 was applied for by Shearsby Parish Council in 2014 from Harborough District Council and was duly awarded. The grant was used to start off the Pilates classes in the village hall which were successfully taken up and enjoyed by villagers.
- Finance, Grant, HDC Staying Healthy, Pilates Classes (PDF, 228 Kb)
Report sheet for the Pilates Classes Grant
Footpaths Grant
Footpaths Grant. A grant of £820 was awarded from Harborough District Council's New Homes Bonus 2014/15. This was nearly all spent on the new footpath gates around the village and the remainder has been spent on footpath information leaflets for villagers, walking clubs and for general distribution from the village hall or The Chandlers.
- Finance, New Homes Bonus, 2015 04 24 (PDF, 221 Kb)
New Homes Bonus for £820 received from HDC.
Groundwork NDP Grant
- Finance, Grant, Groundwork, NDP, 1st Tranche (PDF, 133 Kb)
Resolution of the Grant from Groundwork to employ Your Locale to assist with the Neighbourhood Development Plan - £6500.
A second Grant from Groundwork of £2500 has been found to take the project further to completion.
Tea Break Grant
A LCC Shire Grant has been obtained to fund the Tea Break event in the village hall. They have kindly donated £330 to help with the hire of the hall and supply tea, coffee etc.
- Finance, Grant, Shire, Tea Break, Approval letter (PDF, 119 Kb)
A letter of approval offering us £330 to use on the monthly Tea Break project in the village hall.
- Finance, Grant, Shire, Tea Break, Payment form (MS Word, 40 Kb)
A payment details form for use with the monthly Tea Break project in the village hall.
- Finance, Grant, Shire, Tea Break, Conditions and Reporting (MS Word, 1.9 Mb)
Conditions and final reporting form for use with the monthly Tea Break project in the village hall.
- Finance, Grant, Shire, Tea Break, End of Project form (MS Word, 112 Kb)
End of Project reporting form to use on the monthly Tea Break project in the village hall.
Dance Exercise Grant
A grant of £650 was applied for by Shearsby Parish Council in 2015 from Harborough District Council and was duly awarded. The grant was used to start off the Dance Exercise classes in the village hall which were successfully taken up and enjoyed by villagers.
- Finance, Grant, HDC Staying Healthy, Activity Registration form (PDF, 625 Kb)
Activity Registration Form used for Dance Exercise Classes
- Finance, Grant, HDC Staying Healthy, Dance Exercise evaluation form (PDF, 613 Kb)
Evaluation Form used for Dance Exercise Classes
Contracts Awarded
Your Locale
Your Locale were contracted to assist with the Neighbourhood Development Plan. They were funded by a grant form Groundwork
- Finance, Grant, Your Locale, NDP, Quotation (PDF, 227 Kb)
A fee proposal dated September 2015 detailing work to be done and expense incurred by Your Locale in assisting with the completion of the Neighbourhood Development Plan.
Grasscutting Contract
A contract to cut the grass on the village green and various other tracts of grass has been agreed with Mr James Peake of Shearsby. This was done by exchange of letters and will run from August 2017 to March 2018.
The contract was formalised in the minutes of the Council meeting on 31st July 2017.
Continuation of the contract was made verbally to cover to the end of 2018. This will be formalised in writing and ratified at the December 2018 Council meeting.
- Mowing, Aralax, Certificate of Motor Insurance, 2018 09 30 to 2019 09 29 (PDF, 2.6 Mb)
Certificate of Motor Insurance for Aralax, Grass cutting, covering 30th September 2018 to 29th September 2019.
- Mowing, Aralax, Certificate of Employers Liability Insurance, 2018 09 30 to 2019 09 29 (PDF, 203 Kb)
Certificate of Employers Liability Insurance for Aralax, Grass cutting, covering 30th September 2018 to 29th September 2019.
- Minutes, Council, 2017 07 31 (PDF, 342 Kb)
Minutes of the council meeting held on 31st July 2017 at 11.00am in the village hall.
A 3 year contract to cut the grass on the village green and various other tracts of grass has been agreed with Mr Richard Seymour of Lutterworth. This was done by exchange of letters and will run from April 2015 to March 2018.
The contract was formalised in the minutes of the Council meeting on 12th March 2015.
NB: Due to illness Mr Seymour became unable to perform his duties in 2017. Another contractor was sought with his blessing.
- Minutes, Council, 2015 03 12 (PDF, 424 Kb)
Refer to item 12
- Finance, Contract, Mowing, 2016 Apr, Grown and Mown (PDF, 242 Kb)
Grown and Mown Insurance confirmation letter, April 2016.
- Finance, Contract, Mowing, 2015 Oct, Grown and Mown (PDF, 262 Kb)
Grown and Mown (change of name from Mow How) quotation for mowing the green, October 2015.
- Finance, Contract, Mowing, 2013 Nov, Mow How (PDF, 289 Kb)
Mow How quotation for mowing the green, November 2013.
2Commune Website Contract
- Finance, Contract, 2Commune, 2016 / 2018 (PDF, 767 Kb)
We have renewed the website contract with 2commune Limited for a further year. This contract commenced on June 7th 2016 under which 2commune supply our website hosting, support and annual license. Our domain name shearsbyparishcouncil.gov.uk has been renewed for two years (expiring June 4th 2018).
Public Land and Building Assets
Village Hall and Village Green
The Council owns both the village hall and green. For more information about ownership refer to the Clerk.
- Finance, Assets, Land Registry of Village Hall and Village Green (PDF, 225 Kb)
Letter from Hedley's Solicitors confirming the Land Registry of the village hall and the village green. August 2014.
Street Furniture
- Finance, Assets, 2018 December (Excel Spreadsheet, 21 Kb)
Village Assets List as at December 2018.
Please note that this is a work in progress and will be updated shortly.